National Guidelines towards AGMs, Regional Congresses, Provincial General Congresses and National Congress (2019)
These are guidelines towards SASCO AGMs, BGMs, Regional Congresses, Provincial Congresses and National Congress.
In order to qualify for delegation status in a Regional Congress, Provincial General Council, Provincial Congress and National Congress, a branch must affiliate to the Head Office and it must send membership database to the head office, which has been confirmed by a branch activity (Political school, Community Outreach, induction, AGM, BGM, etc). This must have been done on or before 30 June 2019 as it relates to Regional Congresses or RGCs that are due to seat on the 19 of July; on or before 30 June 2019 for PGCs that should seat at the end of July 2019; on or before 13 September 2019 for National Congress that should seat on the 07 – 11 December 2019.
The Annual General Meetings (AGMs)
These should sit on the basis of all the provisions outlined in Section
26 of the Constitution but should further specifically sit under the following conditions:
1.1. A branch should have conducted its membership induction or hosted a political school, Community Outreach or BGM; a report must be sent to the office of Provincial Secretary.
1.2. AGMs/BGMs which are to receive all three BEC reports (Political, Organizational and Financial), shall sit from 24 May – 19 July 2019 (for RGC/RC) Branches that are going to sit their AGMs/BGMs before the 24 of May 2019 should be branches with a confirmed and verified membership, which is not going to increase, and that have conducted their branch induction and political school/lecture or BGM.
1.3. These meetings will also be responsible for nominating delegation to Regional Congresses, Provincial Congresses and National Congress. The cut of dates for the seating of the meetings will be strictly observed.
1.4. The first 50 members will mean that a branch gets to nominate two delegates and it will accumulate one delegate for each additional 50 members. There should be a strict constitutional adherence on gender.
1.5. In addition to these delegates, branches must nominate three reserve delegates. It should be noted that this applies even if the branch has a large number of delegates. Names of delegates should be sent to the office of the SG within 24 hours after the meeting has concluded.
1.6. All BECs, and not branch secretary or chair alone, are to determine the actual dates suitable for AGMs in line with the timeframes set out above and expiry of their term of office and should accordingly inform the PEC in advance (at least two days before the seating).
1.7. All these AGMs are to be presided over by the PEC, unless there has been a process of delegation to the REC/RTT. If 3 hours pass without the PEC and or REC/RTT arriving at the AGM, the BEC through the branch chair should preside over the AGM, provided that he/she is not available for elections.
1.8. Complaints about the AGMs should be sent within 24 hours from the conclusion of the meeting and these will be entertained by the PECs and NWC will only entertain these after they have been dealt with in this process. The /PEC should deal with complaints and respond to the complainant within 72 hours.
1.9. AGMs/BGMs for the nomination of Branch delegates to the Provincial Congresses and National Congress will sit from 23rd September – 25th October 2019. Reconvening branches after the appeals process will be convened from the 1st – 8th November 2019. All
1.10. Where context dictates, AGM should be read interchangeably with BGM.
The Regional Congresses and RGCs
It is firstly important to note that this relates to the Regional Congresses that are due. All regions with RTTs must convene regional congresses. Where this is not the case, the regions must sit compulsory Regional General Councils. These will be sitting on the basis of the necessary provisions outlined in Section 25 of the Constitution and should further sit under the following conditions:
2.1. Regional Congresses and RGCs, which are to receive all the three reports (Political, Organisational and Financial), shall sit from
18 – 31 of July for not less than two days. One day regional congresses won’t be allowed.
2.2. These will be presided over by the PEC, the REC should communicate the date and venue of such Regional Congresses 3 days in advance to the office of the Provincial Secretary and the Secretary General.
2.3. The REC/PEC is to communicate further information for these prior or during AGMs and these will include issues such as specific policy and non-policy discussions, congress venue and other details.
The Provincial General Councils
The PGCs are a midterm review by branches. They review the work of the PECs and serve as a midterm accounting structure of the PECs. All provinces are expected to convene their PGCs no later than the 31st of July 2019.
The delegates to PGC will be Branch delegates, the RECs and PEC members. The Provincial General Councils shall sit under the provisions provided for in Section 20 of the constitution which provides as follows:
3.1. Provincial General Councils which are to receive all three reports (Political, Organisational and Financial), and Discussion Documents shall sit by the end of July 2019.
3.2. These will be presided over by the NEC and the PEC should communicate the date and venue of such PGCs four days in advance to the office of the Secretary General.
3.3. The PEC should communicate further guidelines for these prior or during the AGMs and these will include issues such as specific policy and non-policy discussions, congress venue and other details.
3.4. The PGCs are encouraged to be political spaces of robust debates and policy formulation with minimal or no petty squabbles.
3.5. Where a Province convenes a Provincial Congress instead, relevant provisions of the constitution shall apply in conjunction with the guidelines stipulated in this paragraph for PGCs.
3.6 Provincial Congresses are to seat from 22 November – 06 December 2019 with the exception of Limpopo and KZN).
The NC, which is the highest decision making organ of the organisation is sitting under all the provisions outlined in Section 10 of the Constitution. The Venue of the National Congress will be discussed by the NWC and be circulated to Provinces in due time.
4.1. The NC will take place from the 7th – 11th of December 2019.
4.2. Problems in relation to exam and technicalities surrounding the meetings should be raised with the SGO at the earliest possible time.
4.3. The NEC will release the first draft discussion documents by the 15th of October 2019.
Membership statistics and appeals process
5.1 Membership statistics will be released on monthly bases
5.2 Cut of date of membership is the 13th of September 2019.
5.3 The first membership statistics will be released on the 17th September 2019, after which an appeal process will follow from the 18th – 20th of September 2019. The Final Membership statistics will then be released on the 20th of September 2019. (It should be noted that appealing of membership should be accompanied with receipts or any kind of proof of payment and must be sent to the office of the Secretary General).
5.4. Deployees in AGMs/BGMs must verify membership by form of positive identification as accepted normal functioning of the organization, e.g. student card, ID, passport.
5.5. Similar ways must be adopted by Regional Congresses and Provincial General Councils.
5.6. All branch secretaries must send membership databases to the office of the Provincial Secretary and Secretary General for record keeping. In case of disputes on the database, the BGM/AGM register will be applied in dispute resolution.
- 6. Membership account:
Branch Secretaries or any member shall deposit membership to the
SASCO membership account and keep the receipt as proof.
Account Holder: SASCO
Account number: 621 084 54117
Bank: FNB Account type: Cheque
Branch: President Street
Branch Code: 250 705
Reference: Name of SASCO Branch e.g. (Claude Qavane Branch)
These are the final guidelines adopted by the National Executive Committee.
All provinces and branches are duty bound to adhere to these guidelines.
These guidelines belong to all SASCO branches and must be sent to all branches. Failure by the PEC to send these guidelines to branches or amending these will result in a serious offence namely; sabotage of the work of the organization and may be processed by the National Disciplinary Committee.
Moipone Khero Mhlongo- Secretary General